Before you can start freeing up time, there is a prerequisite: you have to get yourself organized. In order to do this we offer a toolset designed around the Getting Things Done (GTD) methodology.
The GTD method rests on the idea that a person needs to move tasks out of the mind by recording and organizing them externally, so that the mind is free from the job of remembering the tasks that need to be completed. This allows you to concentrate on performing the tasks, instead of remembering.
Through this guidance we want to show you how you can use our tools to apply GTD in both your personal and professional life and get that infinite todo list from your mind.
For a full understanding of the methodology though, we do suggest you take some time to read the book Getting Things Done: The Art of Stress-Free Productivity by David Allen.
Trust me, it will definitly be worth your while.
The big steps
The main trick for becoming super efficient and getting stuff done is to completely clear your mind. When nothing is bothering you it's a lot easier to focus on the task at hand and get it over with.
We designed the inbox with this in mind, it is the place where you dump everything: all ideas, concerns, tasks and all random thoughts.
Personally I feel the name inbox resembles email-inbox a bit to much, but we decided to stick to the terminology used in the book. To be clear the inbox tool is not a messaging tool, it is a place to dump everything from your mind instead.
Clear your head
Seriously, clear it out completely. Move everything from your mind into your trusted external system and let it keep track of it. Your mind is terrible in keeping track of things, really. It reminds you of things when they are totally irrelevant and will make you forget stuff when it really matters...
Personally I take a few minutes every evening to dump what is on my mind in my inbox before heading to bed and will sort it out the morning after.
Process your list of stuff
Ultimately your inbox represents a list of things that has been on your mind and now requires processing to turn the stuff into actionable items.
The GTD method prescribes a rigorous and detailed process to convert your stuff into actionables that you can ultimately execute. The inbox gives you the means to follow this process, and come up with a clear list of projects and a next actions list. This proces is pretty extensive, so it deserves its own guidance page. (coming soon)
Select your next action
Depending on the context, which represents time and location, you pick a next action from your next actions list and focus on that until it is finished.
Focus on exactly one task at a time and keep your focus there until it is finished, select another next action and continue to do so while your energy and time allows it, to keep getting things done and finalize all those dreams (projects) of yours.
Take at least one moment per week where you review your entire list of actions. Make sure you end up with a clean inbox, and mind, take the time to brainstorm about projects and select items from each project to be added to your next action lists.